HR Software: The Buyer's Guide
What is Human Resources Software?
Human Resources Software is designed to help organizations manage every aspect of their HR operations. These aspects can include the following: sourcing, applicant tracking, learning management, payroll and performance reviews.
Human Resources (HR) Software Solutions make managing a large or growing workforce more efficient. These solutions increase your productivity by automating many of these administrative processes. HR Software can also support you on a strategic level, by helping you to recruit, develop and manage your company’s most valuable resource: its people.
Industry watchers break down the field of HR software into three main categories:
These groups cover the following areas:
It’s estimated that 58 percent of HR staff time is spent on administrative tasks - which does not include the additional 20 percent of time spent on activities related to reporting and compliance.
CASE STUDY: FLEXITRONICS
Problems Faced By Flexitronics
Flextronics are an electronics manufacturing services provider.
The company was struggling with manual global reporting. 80 different HR systems existed within the company after several acquisitions, and this made management unnecessarily complex. Rather than working in sync, various departments acted irrespective of others and generated widespread inefficiency.
Flextronics then implemented Human Capital Management and Cloud Payroll solutions to create a single record system for their entire global workforce.
- 80 detached HR systems replaced by a single system
- 30% reduction in total cost of package when compared to a solution from a traditional vendor
- Great transparency, including the ability to see the cost of staff and determine priorities with ease
83% of CEOs list workforce management - i.e., managing skills, driving productivity, and retaining employees - as their number one priority.
CASE STUDY: YOH
Problems Faced By Yoh
Yoh is a technology staffing firm headquartered in Philadelphia.
The company previously let individual offices choose which recruitment channels to use. With no centralised control, Yoh estimates that they overspent for job board postings by approximately 30%. Their process for posting a job also involved 18 steps, and 75% of their candidates never even made it on to the applicant tracking system.
The company therefore decided to implement HR software as the back end of its new career site in order to measure its recruiting campaigns, track applicants throughout the pipeline, build a thorough talent community, and automate the job posting and application processes.
- 200% increase in unique visitors
- 350% increase in unique candidates
- 83% visitor conversion rate
- Approximately 10,000 new sign-ups per month for their talent community
Companies with successful talent management programmes increase productivity by up to 30% more per employee.
CASE STUDY: DISCOVERY
Problems Faced By Discovery
Discovery is a prominent South Africa-based insurance company.
The company needed to provide professional learning and development courses to a widespread workforce in order to foster company success and meet regulatory compliance requirements.
Discovery implemented Saba software to automate the management and reporting of all learning for their growing workforce to efficiently meet those goals.
- The company reached 18% more learners
- A reduction in the time devoted to training by 98,559 hours in just one year
- ROI of more than five times the original technology cost
- Reduction in overall costs by more than two million USD
But Which System Do You Really Need?
Streamline HR administrative tasks
If you’re an SME with no HR software, or you are using a few unconnected solutions that you want to unite, you should consider an integrated HR suite. This will automate your more simple HR functions with a single system.
Maximise efficiency when recruiting and hiring staff
If you need to scale your workforce quickly, a prime recruiting and applicant tracking solution might be your best option. Many of these solutions automatically post vacancies to job boards and social media outlets, as well as simplifying candidate tracking and on-boarding of new employees.
With configurable databases of candidates and robust reporting capabilities, you can make the most of your current candidate pool, whilst continuing to expand your talent base.
Manage a large pool of employees working in shifts
Coordinating a workforce with multiple shifts to assign and time-off requests to approve can be incredibly complex and laborious. There are numerous tools available which streamline this task and greatly increase efficiency.
For example, many solutions either feature a built-in payroll system to help when running massive payrolls, or integrate effectively with your current payroll software to ensure all hours worked by employees are accounted for.
Develop your workforce
You want to ensure that your best employees are recognised and rewarded so they stay with your company and continue to do great work. Staff retention has the ability to outwardly boost the reputation of your business whilst inwardly cutting costs and helping your bottom line.
The broad category of talent management solutions help you achieve this, with everything from performance appraisal solutions, to systems for gathering peer feedback, to employee training tools. These solutions also contribute towards higher morale and greater employee productivity.
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